Grants Administration

Each year, the Research Administration office at the Waisman Center processes the grant applications and progress reports on behalf of Waisman Center Investigators. The Waisman Center Research Administration office also assists investigators with final invention statements, material transfer agreements, and non-disclosure and confidentiality agreements. This office manages all of the required clearances (i.e., human subjects, animal) related to research activities, and establishes subcontracts for projects.

A Grants Resource Guide is available to help investigators and research project staff at the Waisman Center understand and navigate the language, policies, and procedures of sponsored project administration. The guide includes information on preparing and submitting a proposal, starting up a new project, expending grant funds, and complying with sponsor policies and regulations. It is intended to serve as a “first stop” reference tool and includes many links to sites where more detailed guidance can be found. Please feel free to provide feedback on improvements to this resource, at grants@waisman.wisc.edu.

Please communicate with the Waisman Center Grants Administration office via grants@waisman.wisc.edu.

Waisman Center Grant Submission Timeline Goals:

Four weeks prior to actual submission deadline – PI (or designee) sends e-mail to grants@waisman.wisc.edu and provide PI Name, Short Project Title, Sponsor
Three weeks prior to actual submission deadline – budget finalized
Two weeks prior to actual submission deadline – complete file in Waisman Grants Administration office for submission review
One week prior to actual submission deadline – complete file in RSP for final review

Grants and Business Office List

wdt_ID	Task	Primary Contact	Backup Contact	Email
1	Agreements (MTA, CDA, CTA, etc)	Lee, Mabie, Peters		grants@waisman.wisc.edu
2	ASSAs	Lee, Mabie, Peters, Torkildson		grants@waisman.wisc.edu
3	Building & maintenance issues	Ales	Bleck	building@waisman.wisc.edu
4	Building security/access	Ales, Bleck, Torkildson
5	Cap Ex questions & balances	Torkildson		torkildson@waisman.wisc.edu
6	Charge back system questions & mgmt	Lee		charge-notify@waisman.wisc.edu
7	Custodian accounts	Torkildson	Lee	torkildson@waisman.wisc.edu
8	Deposits	Torkildson	Lee	torkildson@waisman.wisc.edu
9	Direct payment requests	Torkildson	Lee	torkildson@waisman.wisc.edu
10	E Reimbursement	Torkildson	Lee	torkildson@waisman.wisc.edu
11	Effort certification	Bleck	Peters	jpbleck@wisc.edu
12	Grant closeouts	Bleck, Lee, Mabie, Peters		grants@waisman.wisc.edu
13	Key requests	Ales, Bleck, Torkildson
14	Mail/shipping barcodes	Ales, Bleck, Torkildson
15	MDS accounts	Torkildson	Lee	torkildson@waisman.wisc.edu
16	No cost extensions	Lee, Mabie, Peters		grants@waisman.wisc.edu
17	Non-salary cost transfers	Bleck, Lee, Mabie, Peters, Torkildson		grants@waisman.wisc.edu
18	Parking coordinator	Bleck		jpbleck@wisc.edu
19	Payroll funding updates	Bleck, Lee, Mabie, Peters		grants@waisman.wisc.edu
20	Progress reports	Lee, Mabie, Peters		grants@waisman.wisc.edu
21	Proposal submissions	Lee, Mabie, Peters		grants@waisman.wisc.edu
22	Purchase orders/requisitions	Torkildson		torkildson@waisman.wisc.edu
23	Purchasing card	Torkildson		torkildson@waisman.wisc.edu
24	Salary cost transfers	Bleck, Lee, Mabie, Peters		grants@waisman.wisc.edu
25	Subcontracts	Lee, Mabie, Peters		grants@waisman.wisc.edu
27	Telephones & voice mail	Bleck		jpbleck@wisc.edu
28	Waisman directory updates	Bleck		jpbleck@wisc.edu
	Task	Primary Contact	Backup Contact	Email

Business Office & Grants Contact List

wdt_ID	Name	Location	Phone	Email Address
1	Jody Bleck	Room T201	608-263-5900	bleck@waisman.wisc.edu
2	Pao Lee	Room 275	608-265-6903	pao.lee@wisc.edu
3	Heather Mabie	Room 265	608-261-1514	hmabie@wisc.edu
4	Tonia Peters	Room 269	608-890-1405	tpeters2@wisc.edu
5	Jan Torkildson	Room 202	608-263-5910	torkildson@waisman.wisc.edu
	Name	Location	Phone	Email Address