University of Wisconsin–Madison

Grants Administration

Each year, the Research Administration office at the Waisman Center processes the grant applications and progress reports on behalf of Waisman Center Investigators. The Waisman Center Research Administration office also assists investigators with final invention statements, material transfer agreements, and non-disclosure and confidentiality agreements. This office manages all of the required clearances (i.e., human subjects, animal) related to research activities, and establishes subcontracts for projects.

Grants Resource Guide is available to help investigators and research project staff at the Waisman Center understand and navigate the language, policies, and procedures of sponsored project administration.  The guide includes information on preparing and submitting a proposal, starting up a new project, expending grant funds, and complying with sponsor policies and regulations. It is intended to serve as a “first stop” reference tool and includes many links to sites where more detailed guidance can be found. Please feel free to provide feedback on improvements to this resource, at

Please communicate with the Waisman Center Grants Administration office via

Waisman Center Grant Submission Timeline Goals:

  1. Four weeks prior to actual submission deadline – PI (or designee) sends e-mail to and provide PI Name, Short Project Title, Sponsor
  2. Three weeks prior to actual submission deadline – budget finalized
  3. Two weeks prior to actual submission deadline – complete file in Waisman Grants Administration office for submission review
  4. One week prior to actual submission deadline – complete file in RSP for final review
Task Primary Contact Backup Contact Email
Agreements (MTA, CDA, CTA, etc) Griffiths, Lee, Peters
Building & maintenance issues Ales Bleck
Building security/access Blair
Cap Ex questions & balances Torkildson
Charge back system questions & mgmt Lee  Griffiths
Custodian accounts Torkildson Lee
Deposits Torkildson Lee
Direct payment requests Torkildson Lee
E Reimbursement Torkildson Lee
Effort certification Peters Bleck
Grant closeouts Bleck, Griffiths, Lee, Peters
Key requests Blair
Mail/shipping barcodes Blair
MDS accounts Torkildson Lee
No cost extensions Bleck, Griffiths, Peters
Non-salary cost transfers Bleck, Griffiths, Lee, Peters, Torkildson
Parking coordinator Blair Smith
Payroll funding updates Lee Griffiths
Progress reports Bleck, Griffiths, Lee, Peters
Proposal submissions Bleck, Griffiths, Peters
Purchase orders/requisitions Torkildson
Purchasing card Torkildson
Salary cost transfers Bleck, Griffiths, Lee, Peters
Subcontracts – continuing Griffiths, Lee, Peters
Subcontracts – new Griffiths, Lee, Peters
Telephones & voice mail Blair Bleck
Waisman directory updates Blair

Business Office & Grants Contact List
Name Location Phone Email Address
Zoe Blair Room 202 608.263.1656
Jody Bleck Room 271 608.263.5900
Nicholas Griffiths Room 265 608.261.1514
Pao Lee Room 275 608.265.6903
Tonia Peters Room 269 608.890.1405
Jan Torkildson Room 202 608.263.5910

Grants Administration Staff

Jody Bleck

Associate Director, Finance and Administration


Tonia Peters

Grants Administration


Nicholas Griffiths

Grants Administration


Pao Lee

Grants Administration - Accountant