Grants Administration

Each year, the Research Administration office at the Waisman Center processes the grant applications and progress reports on behalf of Waisman Center Investigators. The Waisman Center Research Administration office also assists investigators with final invention statements, material transfer agreements, and non-disclosure and confidentiality agreements. This office manages all of the required clearances (i.e., human subjects, animal) related to research activities, and establishes subcontracts for projects.

Grants Resource Guide is available to help investigators and research project staff at the Waisman Center understand and navigate the language, policies, and procedures of sponsored project administration.  The guide includes information on preparing and submitting a proposal, starting up a new project, expending grant funds, and complying with sponsor policies and regulations. It is intended to serve as a “first stop” reference tool and includes many links to sites where more detailed guidance can be found. Please feel free to provide feedback on improvements to this resource, at

Please communicate with the Waisman Center Grants Administration office via

Waisman Center Grant Submission Timeline Goals:

  1. Four weeks prior to actual submission deadline – PI (or designee) sends e-mail to and provide PI Name, Short Project Title, Sponsor
  2. Three weeks prior to actual submission deadline – budget finalized
  3. Two weeks prior to actual submission deadline – complete file in Waisman Grants Administration office for submission review
  4. One week prior to actual submission deadline – complete file in RSP for final review

Grants and Business Office List

wdt_ID Task Primary Contact Backup Contact Email
1 Agreements (MTA, CDA, CTA, etc) Lee, Peters
2 ASSAs Lee, Peters, Olig
3 Building & maintenance issues Ales Marshall
4 Building security/access Eckerty Ales, Marshall
5 Cap Ex questions & balances Olig
6 Charge back system questions & mgmt Lee
7 Custodian accounts Olig Lee
8 Deposits Olig Lee
9 Direct payment requests Olig Lee
10 E Reimbursement Olig Lee
11 Effort certification Marshall, Lee, Peters Peters
12 Grant closeouts Marshall, Lee, Peters
13 Key requests Eckerty Ales, Olig
14 Mail/shipping barcodes Eckerty Ales, Olig
15 MDS accounts Olig Lee
16 No cost extensions Lee, Peters
17 Non-salary cost transfers Marshall, Lee, Peters, Olig
18 Parking coordinator Eckerty
19 Payroll funding updates Olig, Lee, Peters
20 Progress reports Lee, Peters
21 Proposal submissions Lee, Peters
22 Purchase orders/requisitions Olig
23 Purchasing card Olig
24 Salary cost transfers Marshall, Lee, Peters
25 Subcontracts Lee, Peters
27 Telephones & voice mail Eckerty Keir
28 Waisman directory updates Eckerty
Task Primary Contact Backup Contact Email

New wpDataTable

wdt_ID wdt_last_edited_by wdt_last_edited_at # Name Location Phone Email Address
1 lrrowley 07/01/2024 12:31 PM Pao Lee Room 275 608-265-6903
2 lrrowley 07/01/2024 12:31 PM Steven Marshal Room T201C 608-263-5900
3 lrrowley 07/01/2024 12:31 PM Haley Olig Room 202 608-263-5910
4 lrrowley 07/01/2024 12:31 PM Tonia Peters Room 269 608-890-1405
# Name Location Phone Email Address

Grants Administration Staff

Steve Marshall, MS, MSPH

Position title: Associate Director, Finance and Administration


Phone: (608) 263-5900

Choutae Yang

Position title: Grants Administration


Phone: (608) 261-1514

Pao Lee

Position title: Grants Administration


Phone: 608-265-6903

Tonia Peters

Position title: Grants Administration


Phone: 608-890-1405