New Employee Onboarding

Welcome to the Waisman Center!


Forms to be completed by the employee and turned in to Waisman HR on your first day:

  1. New employee forms packet
  2. Direct deposit authorization form
  3. Waisman Information Form (WIF)

Activate/Reactivate your NetID:

Your Waisman HR representative will email you more information

I-9 Employment Eligibility Verification:

Your Waisman HR representative will email you a link to the electronic I-9 system and login instructions. Section 1 of the electronic I-9 form must be completed on or before the first day of your appointment. The electronic I-9 system will provide the list of acceptable documents and detailed instructions on how to complete the form. The required documents must be presented in person to your hiring department within three days of your appointment start date.


  1. Sign-up for Benefits 101
  2. Review Benefits with ALEX
  3. Benefits Enrollment Walkthrough
  4. Benefits Information and Forms
  5. Employee Benefits Summary 2019

Transportation Services:

  1. Permit Parking Options
  2. Commuter Solutions
  3. Bus Pass

Campus Resources:

  1. Employee Assistance Office
  2. Ombuds Office for Faculty and Staff
  3. DoIT Tech Store
  4. Child Care and Family Resources
  5. Recreational Services
  6. Campus Accessibility
  7. SWAP
  8. Box
  9. Outdoor UW

First Day:

Setup MFA-Duo Device

Meet with Human Resources

  1. Turn in pre-arrival forms
  2. I-9 Acceptable Documents
  3. Review MyUW Portal – Earnings Statement, Leave Balances, Benefit Information, etc.

Payroll and Leave

  1. 2019 Payroll Schedule
  2. Explore Your Earnings Statement
  3. Tax Resources
  4. Leave Benefits
  5. Employee Self-Service (ESS) – Monthly Leave Report Quick Guide (pdf)

 Meet with Supervisor:

  1. Expectation and Goal Setting Conversation
  2. Review Position Description
  3. Discuss Work Schedule
  4. Provide Work Assignment
  5. Emergency Procedures
    1. Fire Drill Procedures
    2. Location of Fire Alarms
    3. Tornado Drill Procedures
    4. Calling 911 from Campus Phones
  6. Keys and Building Access
  7. Tour of Workspace

First Week

Review Campus Policies:

  1. Acceptable Use of Information Technology Resources
  2. Child Abuse and Neglect Reporting
  3. Code of Ethics
  4. Conflict of Interest Policy
  5. Consensual Relationship Policy
  6. Disability Accommodation Policy
  7. Drug-Free Schools and Communities Act/
  8. Inclement Weather Policy
  9. Mandatory Reporter Training
  10. Nepotism Policy
  11. Outside Activities Reporting Information
  12. Sexual Harassment and Sexual Violence Policy
  13. Social Media Use Guidelines
  14. Telephone Usage Policy
  15. Waisman Center Smoke-Free Policy

Required Training:

  1. HIPAA (Health Insurance Portability and Accountability Act) – Must be completed within 5 days of start date!
  2. Preventing Sexual Harassment and Sexual Violence at UW-Madison – must be completed within 30 days of hire!
  3. Mandatory E054 Training – All new employees required to take Mandatory Reporter Training
  4. Effort Training
  5. Outside Activities Reporting – Required of all Academic Staff with a 50% or greater appointment and all individuals listed as participants on human subject protocols or on federal grants
  6. Bayh-Doyle Compliance Agreement

First Month

Expectation and Goal Setting Conversation with Supervisor

Review and become familiar with reporting requirements. This applies to leave reporting and other departmental or work unit reporting requirements

Waisman Center Contacts and Key Information:

Other Helpful Resources: